How to Finalize Your Wedding Guest List

wedding-979931_640Some aspects of wedding planning are a lot of fun—trying on dresses, tasting cakes, perhaps even auditioning different bands or DJs. Making the guest list is, generally speaking, not a lot of fun. It can even be tense—but it doesn’t have to be, not if you do it right.

Here’s what we recommend from the outset: Traditionally, the couple gets 50 percent of the guest list for themselves. So if your venue can hold 200 people, the bride and groom should be allowed to pick 100. The remainder of the list is divided up amongst parents—so, another 50 people for the bride’s mom and dad, 50 people for the groom’s.

We recommend this division, but with one caveat: Divvy up the list before you accept any financial help from anyone—or else, you may feel like you “owe” one set of parents more slots to fill, which can lead to awkwardness or tension.

Of course, it’s important to know how many people you actually can invite—which requires you to know your venue before you make the guest list, but also to have some estimates from your caterer. Make sure you don’t invite more people than you actually have seats and meals for.

Before you make your real, official guest list, you might try this exercise: Make a dream list. Write down everyone you would want to invite if money and space were not issues. You may have to whittle it down some, but it at least gives you a good starting place—and later, if you suddenly think of someone and want to invite them, you can consult your dream list. If so-and-so didn’t make the dream list, maybe they’re really not that worthy of an invite?

You and your spouse-to-be may also want to put some rules into place before you start making the list. It doesn’t matter what the rules are, so long as you agree to them. Examples: No children. No one who neither of you have ever met or heard spoken about. No one neither of you has seen in three years or more, excepting blood relations.

Once you make those rules, it’s important to stick with them—which may mean being bold and assertive to your parents or soon-to-be in-laws. But stand your ground, preferably with a face-to-face conversation. Remind them that it’s your wedding and explain that you have a methodology in place and that you need it to be followed—simple as that.

Planning a Catered Lunch for Your Office

salad-777791_640It’s always fun when lunch is provided for all the employees at your place of work; no matter what the food is, it makes the day feel special, just a little bit out of the ordinary—perhaps even fun! But of course, there’s a lot of work that needs to happen in order to make that fun happen. And if you’re in charge of planning the catered lunch, that work falls to you.

What do you need to do to make sure the day is special, that the catered lunch goes off without a hitch? Consider a few basic pointers:

  • Get a final headcount. This is an obvious point, but so important: You don’t want anyone to be left out. You don’t want anyone with hurt feelings and a rumbling tummy. Make sure you check the headcount before the event, and make it clear that people who haven’t signed up by a certain time simply won’t have meals provided.
  • Provide options… but not too many. It’s great to get input on what people want to eat, but if you leave things open-ended—“So what do you guys want to eat?”—you’re going to get a thousand different answers, which is unhelpful. Instead, speak with your caterer about a handful of options, and present them to your co-workers to be narrowed down.
  • Consider the location. The room in which you hold your lunch matters. Think in particular of the layout. Will lunch be served while a meeting or presentation is being held? If so, make sure the food service table is not on the same end of the room as the presentation.
  • Consider time restraints. If you’ve only got a narrow window for your lunch, consider menu items that don’t require a lot of setup or preparation… things that can be set out for serving pretty much as is.
  • Remember, you need more than food. Napkins, wet wipes, perhaps even some mints—all of these can be nice touches to make your catered lunch special.

At Mosteller Events, we work with a lot of catered office functions, and would love to lend further expertise. Call us today with any questions you still have, or to plan a menu for your catered office event!